ErpaStudies - National Archives of Scotland
Electronic Resource Preservation and Access Network (ERPANET) (2003) ErpaStudies - National Archives of Scotland.
With the research described in this report, ERPANET sets out to identify the current state of digital preservation in the respective sector from a variety of perspectives. The topics explored include objective relevance and subjective awareness of digital preservation, cooperation, current practice, costs, and audit.
The National Archives of Scotland (NAS, formerly the Scottish Record Office) houses a comprehensive collection of records covering every aspect of the political, social, economic, cultural and intellectual history of Scotland from the 12th century to the present day. Among their varied holdings, the NAS preserves records of government, the courts, churches, some local authorities, as well as family and estate papers of commercial and industrial firms, societies and charities.
The National Archives of Scotland have not yet developed strategies on issues surrounding digital preservation. Instead, they have adopted the Scottish Executive’s policy of printing to paper the most important documents they need to preserve for the long term. Neither the Scottish Executive nor the NAS have implemented an Electronic Records Management System (ERMS) to organise their digital records. However, the Scottish Executive is currently in the middle of a major programme to select and introduce an ERMS. This should be available to all core departments by the end of 2004. Many changes are expected to happen within the Scottish Executive which will affect the way the NAS treat digital records.
The NAS, in particular the Government Records Branch and the IT department, are running the Digital Data Archive (DDA) project. This project aims to provide a suitable environment for the archiving of born digital objects for the entire organisation. The DDA project has not yet initiated the development of any digital preservation strategies, but it plans to do so in the future.